The law on working safely with display screen equipment

Many modern jobs require employees to spend time in front of a display screen, whether it’s a PC, laptop, tablet or smartphone. Everyone from waiting staff and marketers, to accountants and teachers are often required to use display screen equipment (DSE) - and there are certain regulations that apply to workers who spend at least an hour at a time in front of DSE each day. Here, we explore what the law states and how employers can support their staff.

What is the law for employers with display screen equipment?

By law, employers who require their staff to use display screen equipment for an hour or more at a time on a daily basis:

1. Provide a DSE workstation assessment
2. Reduce risks, including ensuring workers take regular screen breaks
3. Provide an eye test if an employee requests one
4. Provide training and information for workers

The law applies no matter where they use the screen, whether employees are at a fixed workstation, hot-desking, working on the go, or working from home.

When must employers provide an eye test?

The law states that if an employee using DSE requests an eye test, the employer must make provisions to book and cover the cost. This should be a full eye health assessment and sight test, carried out by a qualified optometrist or doctor.

If the employee requires glasses for DSE use only, the employer must provide them. If the user needs an ordinary prescription, the employer does not need to pay for glasses. While DSE does not cause permanent damage to eyes, long spells in front of a display screen can lead to:

1. Tired eyes
2. Discomfort
3. Temporary short-sightedness
4. Headaches

The visually demanding nature of DSE work can make users aware of eye issues they had not previously noticed, including changes in eyesight that occur with age. Employees can help to prevent or alleviate their eye discomfort by:

1. Checking their screen is well positioned and properly adjusted for their needs
2. Ensuring lighting conditions are suitable while working
3. Taking regular breaks from their screen

What training and resources should employers provide?

As part of their health and safety obligations to staff, employers should provide information and training to display screen equipment users. This should include details on the risks of DSE work and how to avoid them with safe working practices. It should cover:

1. Good posture and alignment
2. Adjusting chairs and other furniture
3. Arranging desk space
4. Adjusting screens and lighting to avoid reflections and glare
5. Screen breaks and changes of activity
6. Risk assessments
7. How to report problems

Information should also be given on the general health and safety arrangements regarding DSE work and how employees can apply for an eye test should they require one. Staff working remotely can carry out their own assessment using the DSE workstation checklist provided by the government.

If you’re looking for the best opticians for eye tests in the UK to ensure your employees’ eye health is taken care of, contact The Eye Establishment today. Our qualified optometrists will carry out thorough eye exams to ensure every staff member’s sight needs are met. As one of the best places for an eye test in London, you can rely on us to deliver exceptional service.

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